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Privacy Policy

EventRegistCo., Ltd. (hereinafterreferred to as the “Company”) is developing services for event creation, payment, and participant management, services to support event operation on people’s behalf, and business that is incidental to these services. In order to appropriately handle all personal information that is submitted for use in the Company’s business, the Company stipulates this privacy policy as behavior standards that all of the Company’s employees should comply with, and the Company will strive to ensure that it is thoroughly complied with.

  • 1. The Company will comply with laws and ordinances related to handling personal information, guidelines stipulated by the national government, and other standards. For that reason, it will formulate a personal informationprotection managementsystem that complies with the Japanese Industrial Standards’ “Personal Information Protection Management Systems – Requirements” (JIS Q 15001) and operate it appropriately.
  • 2. The Company will conduct appropriate acquisition, use, and provision of personal information, in consideration of the content and scale of the work. This includes the fact that it will not handle personal information beyond the scope that is necessary to achieve its specified purpose of use, and that it will take measures to ensure this.
  • 3. In the event that the Company will consign all or a portion of the handling of personal information, it will conduct the necessary and appropriate supervision of the entrusted party, in order to strive for the safe management of the personal information for which handling has been commissioned.
  • 4. Except in cases in which the relevant person has consented or cases based on laws or ordinances, the Company will not provide personal information to third parties.
  • 5. The Company will take measures to prevent and correct leaks, losses, and damage of personal information.
  • 6. The Company will appropriately and quickly respond to complaints and consultations related tohandlingof personal information. The Company will also receive requests for things such as disclosure of personal information subject to disclosure that is possessed by the Company (notification of purpose of use, disclosure, correction, addition, deletion, or discontinuation of use or provision). For procedures for requesting disclosure, etc., please contact the desk for complaints and consultations concerning personal information listed below.
  • 7. The Company will continuously improve the personal information protection management system.

Date of formulation: October 21, 2011
Date of revision: June 30, 2014
EventRegist Co., Ltd.
Kosuke Hirayama, CEO

Desk for complaints and consultations concerning personal information

EventRegist Co., Ltd. complaint and consultation desk

E-Mail: contact@eventregist.com
Business hours: 10:00–18:00
* On Saturdays, Sundays, holidays, the end of the year through the New Year holiday, and during the Golden Week period, responses will be made on or after the following business day.

Handling of Personal Information

1. Purposes for using personal information

Member registration information Forprovisionof services, contact related to provision of services, and sending related e-mails
Inquiry information For replying to inquiries and contacts received by the Company

(1) Preparation of statistic data for improvement of the Service and development of new services;

(2) Confirmation and communication upon application or registrationtoany event or campaign, and transmission of campaign contents or delivery of any prize or gift items;

(3) Customization of information, services, or advertisements displayed on the Service in accordance withUser’s hobbyor interest; and

(4) Other purposes for the appropriate operation of the Service.

* In the event that a purpose of use will be individually specified or notified, it will be done according to that purpose of use.

2. Provision of personal information

Ⅰ. Submitted personal information will not be provided to a third party without the consent of the person to whom such personal information pertains. Provided, however, that provision can be made when any of the items below apply.

(1) When the relevant person has been expressly provided or notified of the necessary matters and his or her consent has been obtained in advance

(2) When it is based on a law or ordinance

(3) When there is the possibility of jeopardizing the relevant person’s or thepublic’slife, body, or assets

(4) When it is particularly necessary in order to improve public health or maintain the healthy development of children, and it is difficult to obtain the relevant person’s consent

(5) When a government organization, local public agency, or a party commissioned by such an organization will cooperate in performing clerical work stipulated by a law or ordinance, and obtaining the relevant person’s consent will pose an obstacle for performing such clerical work

(6) Whenworkwill be transferred due to a merger or other reason, and the relevant personal information will be handled within the scope of the purpose of use prior to the transfer

(7) The personal information (the information that an event organizer requested an event attendee to input) of the event attendee is disclosed or provided to the event organizer;

(8) The Company entrusts the whole or part of its operation to other companies and the disclosure or provision is made to such trustee;

(9) Information, service,or advertisementdisplayed on the Service is customized in accordance with User’s hobby or interest and the disclosure or provision is made to such company that posted an advertisement, etc.forsuch customization; or

(10) The Company’s application is released to other companies and the disclosure or provision is made to such companies.

Ⅱ. The companies and organizations where personal information is disclosed or provided under (7) to (10) of the preceding paragraph will be indicated in the Service. The personal information disclosed or provided to such companies and organizations shall be managed in accordance with any rules onmanagementof personal information stipulated by such companies and organizations.

Ⅲ. Upon the use of the Service, the User shall be deemed to have consented to the disclosure or provision under (1) to (10) of Paragraph 1 of this article.

3. Handling of personal information that is subject to disclosure

 For matters of dissemination of matters related to personal information that is subject to disclosure, such as personal information’s notification of purpose of use, disclosure, correction of content, addition or deletion, discontinuation of use, elimination, or discontinuation of provision to a third party (hereinafter referred to as the “Disclosure, etc.”), please contact the desk for complaints and consultations concerning personal information listed below. We will reply without delay. Provision of personal information is optional. However, we may not reply your inquiry if the personal information is not correct.

4. Supervisor of personal information

Director / Chief Operation Officer – EventRegist Co., Ltd.

5. Desk for complaints and consultations concerning personal information

【Name of Authorized Personal Information Protection Organization and Application for Resolution of Complaints】
Name of authorized personal information protection organization
 Japan Information Economic and Social Promotion Association
Complaints addressed to
 Personal information protection complaint consultation room
Address
 Roppongi First Building, Roppongi 1 – chome, 9 – 9 Roppongi Minato-ku, Tokyo 106-0032
Tel
 03-5860-7565
 0120-700-779

EventRegist Co., Ltd. complaint and consultation desk

E-Mail: contact@eventregist.com
Business hours: 10:00–18:00
* On Saturdays, Sundays, holidays, the end of the year through the New Year holiday, and during the Golden Week period, responses will be made on or after the following business day.